Documents
Documents held, by category
- Incorporation and status
- 5
- Policies
- 5
- Agreements
- 2
- Financial
- 1
- Records and reports
- 4
- Total
- 17
Ask for any of them by name. Write to missionrebuildnp@gmail.com, say which document you want and what you want it for.
How to request a documentListed in full, published selectively
The set on this page is not one kind of document. It runs from the certificate of incorporation, which could go online tomorrow and lose nothing, through to a handover list that names the household living in each of the eight hundred houses and records demographic detail about them. Between those two sit the financial statements, which are working accounting files rather than a published annual report.
Publishing the set wholesale would mean publishing the families. Publishing only the safe half, silently, would leave a reader guessing at what had been left out. So every document is listed here with its date, its category and a description of what it contains, and each one is released on request instead.
Governance papers and policies are the ones people ask for most often and the ones that answer most questions.
Request Documents
Incorporation and status
Bylaws of Mission Rebuild Nepal Inc.
The corporation's governing instrument. It places the principal office in Fairfax County, Virginia, states the 501(c)(3) purposes, requires a board of at least three directors, sets a five-year term of office, and carries the conflict of interest policy at Article 8. Directors serve without compensation apart from reimbursement of expenses incurred in their duties.
Articles of incorporation and Form 1023 attachment
The incorporation papers together with the narrative attachment filed with IRS Form 1023. The attachment sets out the specific purpose — raising funds from the public and from organisations willing to help underprivileged people in Nepal, then planning, organising, executing and evaluating the work on the ground — and describes the funding model, including transfer of funds directly to beneficiary organisations under three signatories and annual publication of accounting statements.
Certificate of incorporation
The certificate recording Mission Rebuild Nepal Inc. as an incorporated non-profit in the Commonwealth of Virginia. Published on the previous documents page and still held on file.
On requestRequest Certificate of incorporationProof of 501(c)(3) approval
The Internal Revenue Service determination confirming Mission Rebuild Nepal's tax-exempt status, which is what makes donations from United States taxpayers deductible. Listed as an official document in Appendix E of the Sipapokhare project proposal.
On requestRequest Proof of 501(c)(3) approvalApproval letter from the Local Development Office
The letter from the Local Development Office authorising Mission Rebuild Nepal to carry out the transition homes programme at Sipapokhare, Sindhupalchok. Filed as an official document in Appendix E of the project proposal.
Policies
Accountability and transparency framework
Appendix D of the Sipapokhare proposal. Nine numbered obligations binding the Nepal counterpart: price estimates before each phase begins, immediate escalation of serious roadblocks, purchasing decisions taken only with the local committee, fortnightly meetings with minutes filed, receipts uploaded within fifteen working days for anything over NPR 5,000, no payment on a single signature, and a fixed completion date that can only be moved by formal written request. Failure to comply terminates the contract or halts the next transfer.
Administrative expenses policy
Adopted 22 June 2015. For phase one, administrative costs are met from a seed fund raised separately from board members, executive members and volunteers, so that donated money goes to the field. For phase two and every project after it, 10 to 15 per cent of the donated amount is allocated to administration, travel, monitoring and personnel. The policy states that inflation and exchange rates may force amendment, and that amendments go to a vote.
Policy on the roles of the US office and its subsidiaries
Adopted 22 June 2015. Mission Rebuild Nepal is registered as a non-profit in both countries. This policy makes the United States incorporation the head office and the Nepal incorporation its subsidiary, requires the subsidiary's board and staff to comply with policies, protocols and ethical standards approved in the United States, and reserves to the head office the power to remove subsidiary board members and to dissolve the subsidiary board on fifteen days' notice.
Amendment to the bylaws, Article 3 Section 5
A proposed amendment dated 22 June 2015 exempting the founder, Dr Madan Uprety, from the five-year directors' term while he serves as board chair and president in the United States and Nepal. The amendment as drafted ends his term on voluntary resignation, or on compelling evidence against his ethical, moral or financial conduct.
Kaalo Moso policy
The anti-fraud policy adopted 11 May 2016 and approved by the president and directors. It defines fraud, waste, abuse and felony-level illegal acts, and sets out the investigation sequence: a report from a whistleblower or staff member, an investigation opened by the general secretary, written questions to the person concerned, then certified mail, then a telephone approach from the president or vice president, with fixed waiting periods at each step. A person who never responds is classified as a culprit, removed from post, reported to the board for legal action, and named publicly. The name comes from that last step — kaalo moso lagayiyeko maanchhe, blacklisted.
Agreements
Memorandum of understanding template
The agreement used with partner organisations that fund a defined block of construction. It fixes the funding ceiling and the deposit deadline, requires the money to be applied to the project within a week of receipt, sets a 120-day construction window running from the second installment, obliges Mission Rebuild Nepal to report material problems and to send progress updates every one to two weeks, to fix an acknowledgement plaque to each completed home, and to hand over full accounting with supporting documents at completion. Either party may terminate on breach. The executed agreement with the Rudra Gauri Shree Ambika Oli Foundation is the working example.
Memorandum on the roles of MRN and Sindhu Utthan Kendra
Issued 27 June 2015 to government officials, the local community, volunteers and other stakeholders. It states that Mission Rebuild Nepal leads and manages the Sipapokhare transition homes project and provided all of the funds applied to it, and that Sindhu Utthan Kendra is the local partner supplying logistics, community outreach and local management. Signed by the president and by the vice president in Nepal.
Financial
Financial statements
Annual statements of income and expenditure. These are kept as working accounting files rather than as a published report, and they are not reconciled or audited on a fixed calendar, so figures taken from them should be read with that caveat.
On requestRequest Financial statements
Records and reports
Handover list
The record of completed transition homes and the families they were handed to, compiled from the handover ceremonies. It contains named households and demographic detail, so it is not published in any form.
On requestRequest Handover listLetters of appreciation
Letters from ANHS and from Sindhu Utthan Kendra acknowledging Mission Rebuild Nepal's work, first shared publicly on 2 July 2015.
Frequently asked questions, Sipapokhare rebuilding project
The question-and-answer sheet written for donors during the transition homes programme. It covers construction detail such as tie bands and lintels, the roles of Team Karma and Sindhu Utthan Kendra, how money moves from the United States to Nepal, how expenses are documented, how to raise a complaint, and the fact that nobody on the board or staff draws a salary.
News archive
Press coverage of the relief operation, the handover ceremonies and the school projects, collected from Nepali and diaspora outlets between 2015 and 2018.
On requestRequest News archive
Requesting a document
Name the document and say what you need it for
A request is read by a volunteer, so a sentence explaining what you are trying to establish usually gets you the right file faster than a list of titles. Donors, funding partners, journalists and regulators are all welcome to ask.
- Phone
- +1-240-636-4752
- Post
- Mission Rebuild Nepal520 Springvale RdGreat Falls, VA 22066USA
- Status
- 501(c)(3) non-profit organization registered in the state of Virginia